The added value of “construction-related facility management”.
The organization of building operations and the creation of an operating concept are crucial steps in construction-related facility management to ensure that the planned building can be operated efficiently and smoothly after construction.
The added value of “construction-accompanying facility management” results from viewing the planning from the perspective of the subsequent operation of the building. The organization of the building operation and the creation of an operating concept are decisive steps to ensure that the planned building can be operated efficiently and smoothly after construction. To this end, facility management has to work out a whole host of steps and aspects that should be taken into account when organizing building operation and drawing up an operating concept:
- Target definition and analysis:
- Clarification of the subsequent objectives of building operation. This includes ensuring property protection, energy efficiency, user comfort and extending the service life of the building infrastructure
- Analysis of the building use, also in order to work out the specific requirements and expectations of the users in concrete terms
- Building documentation:
- Creation of an inventory list of all (technical) systems and equipment in the building
- Documentation of maintenance and operating instructions for all technical systems and technical installations in the property
- Organizational structure for building operations:
- Definition of responsibilities and roles for operating personnel, regardless of whether this is to be carried out by internal or external specialists
- Definition of hierarchies and communication channels, also to ensure effective cooperation between all subsequent participants (facility management, property management, owners, tenants, users, service providers, etc.)
- Operating processes and plans:
- Development and definition of the necessary operating processes for maintenance, servicing, repair, safety, inspections, expert inspections, energy management and other specific processes resulting from use
- Creation of a maintenance plan for all (technical) systems and equipment
- Energy management:
- Implementation of an energy management system, in particular to monitor and optimize energy consumption
- Integration of energy-efficient technologies and practices incl. definition of MSR / GLG parameters
- Determination of measuring point concept, if applicable
- Safety measures:
- Definition and implementation of safety guidelines and procedures for building operations
- Training concept for operating personnel with regard to safety guidelines.
- Reporting and defining stakeholder exchange:
- Implementation of a system for documenting operating activities, maintenance, repairs and cost consumption
- Creation of a reporting system on the operating status, performance of property operations and measures in the event of deviations
- Technology integration:
- Development of a concept for the integration of intelligent building technologies for more efficient operational management (e.g. MCR-GLT, AI-supported processes, possibly predictive maintenance, etc.)
- Implementation of a facility management system (FMS) for central monitoring and control, possibly also complete digitalization of property operations using CAFM software (Computer Aided Facility Management)
- Training and development:
- Creation of a training concept for operating personnel
- Definition and specification of commissioning concept incl. instruction of operating personnel on the technical systems
- Concept Training for emergency situations and, if necessary, integration into occupational health and safety (risk assessments, operating instructions and instructions for employees for technical plant operation)
- Continuous improvement:
- Definition of mechanisms for the continuous review and improvement of operating processes
- Collecting feedback from users and operating staff, also in order to make adjustments in the event of deviations
Creating an operating concept therefore requires careful planning and coordination of all relevant aspects. It is important to ensure that the operating staff are well trained and that clear processes and procedures are in place to ensure the efficient and sustainable operation of the building. These complex tasks require an experienced facility manager who can add real value to the subsequent operation of the building. If you need support in this area, please contact Der-Facility-Manager Peter Schmidt. With more than 25 years of experience in this field, we can also offer a solution for your building project! www.der-facility-manager.com.